Privacy Policy

Who we are

We are Sheffield Plant Swap.

Our website address is: https://plantswap.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on this site we collect the data shown in the comments form. To help prevent spam we also collect the visitor’s IP address (identifies each computer using the Internet Protocol to communicate over a network) and browser user agent string (identifies which browser is being used, what version, and on which operating system).

Additionally, if you use the Gravatar service to manage your online avatar then we will provide Gravatar with an anonymised key created from your email address. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should not upload images with embedded location data (EXIF GPS) included. This is because visitors to the website are able to download and extract any location data from images on the website.

Contact forms

Our contact form requires you to provide your name and email address. There is a free text field for you to add your enquiry. You are in control of deciding what information you wish to submit via the free text box.

Cookies

About cookies

Cookies are text files stored on your computer, and accessible only to the websites which create them.

Our website may from time to time use cookies and log files for statistical analysis, to understand user behaviour, to administer the site, to tailor the information presented to a user based on their preferences, and to improve user experience. Any information gathered by our use of cookies is compiled on an aggregate, anonymous basis.

Most web browsers automatically accept cookies, however you may delete, or disable cookies by following the instructions at http://www.allaboutcookies.org/manage-cookies/. Please note that you may not be able to take full advantage of a website if you disable cookies. Our website uses cookies to keep you logged in, so disabling cookies may impair your experience of the service.

Our website may use cookies and log files for statistical analysis, to understand user behaviour, to administer the site, to tailor the information presented to a user based on their preferences, and to improve user experience. Any information gathered by our use of cookies is compiled on an aggregate, anonymous basis.

Most web browsers automatically accept cookies, however you may delete, or disable cookies by following the instructions at http://www.allaboutcookies.org/manage-cookies/. Please note that you may not be able to take full advantage of a website if you dihttp://www.allaboutcookies.org/manage-cookies/.sable cookies. Our website uses cookies to keep you logged in, so disabling cookies may impair your experience of the service.

How we use cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. Cookies for this purpose will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. However this cookie contains no personal data and when you close your browser it is discarded.

When you log in, we will also set up several cookies to save your login information and your screen display choices. After that login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. Logging out of your account removes the cookies.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Social Media

If you share our content through social media, for example by liking us on Facebook, following or tweeting about us on Twitter, or giving us a ‘+1’ via Google Plus, those social networks will record that you have done so and may set a cookie for this purpose.

In some cases, where a page on our website includes content from a social network, such as a Twitter feed, or Facebook comments box, those services may set a cookie even where you do not click a button. As is the case for all cookies, we cannot access those set by social networks, just as those social networks cannot access cookies we set ourselves.

Log Files

Our systems automatically gather some anonymous information about visitors, including IP addresses, browser type, language, and the times and dates of webpage visits. The data collected does not include personally identifiable information and is used, as described above, for statistical analysis, to understand user behaviour, and to administer the site.

Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for us and providing other services relating to website activity and internet usage. Furter information on how Google uses data can be found at www.google.com/policies/privacy/partners/

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. Further information about Google’s privacy policy may be obtained from http://www.google.com/privacy.html.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These other websites may collect data about you, use cookies or embed additional third-party tracking. Additionally, if you have an account and are logged into one of these websites then they may also monitor your interaction with the embedded content on this site.

Analytics

We use google analytics to analyse site and traffic data to enable us to provide a better service.

Who we share your data with

We only share data with approved third parties who you have given us permission to share with. We only share the parts of your data required for the third party to carry out the services they offer.

How long we retain your data

We retain comments (and associated metadata) that you make for as long as the comment is on display. We do this is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). In addition to this, website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data that we must keep for administrative, legal, or security purposes.

Where we send your data

We may use an automated spam detection service to check through visitor comments.

Your contact information

You can contact Sheffield PlantSwap here.